A Brief Guide To Print W2 Forms In QuickBooks

Each year it’s essential for you to submit form W2 if you have employees earning more than $600 in the fiscal year. Hence, printing the W2 form is an important activity that must be carried out. In that regard, QuickBooks allows you to calculate taxes and pay your employees online. With QuickBooks, you can essentially print and file all the necessary tax forms to the federal and state tax authorities. W2 forms are a part of this process, and QuickBooks makes it convenient for you to submit W2 forms. After reading this article, you’ll have in-depth knowledge of how to print W2 forms in QuickBooks.

You can also call the professional team of QuickBooks at (1-855-948-3646) if you need professional help or assistance.

Pre-Requisites Before You Learn How To Print W2 In QB

There are definitely some specific points you should keep in mind before you start with the actual steps. Knowing them can help you avoid problems during the actual process. It also gives you an edge with the actual procedure. Go through the measures given below:

1. You can print copies of an employee’s W2 forms on plain paper or on perforated paper. This way, you can provide a professional and clean look to the forms. 
2. You can undoubtedly preprint directly from Intuit or any authorized third-party vendor to order W2 and other tax forms. 
3. Make sure to fill forms with a pen or a typewriter as IRS does not accept forms filled with software. 
4. Also, IRS does not require you to print W2 forms on any specific type of ink or perforated paper. 
5. You can certainly use regular ink on an ordinary inkjet or laser printers to print W2 forms. However, make sure that the ink is non-reflective black ink.

Now that you are aware of the pre-requisites, it’s time you move to the next section to see how the actual process works.

How To Set Up QuickBooks To Print W2 Form

The steps down below cover the procedure you can take to print W2 forms in QuickBooks. Go through each step carefully, and you can undoubtedly try specific actions to print W2 forms in QuickBooks if that’s what you are searching for. Now, go through the measures given below:

Method 1: With QuickBooks Online Payroll

This is one of the methods you can endeavor to print your W2 forms in QuickBooks. Execute the measures given below:

1. Click on the Gear icon. Now, you can choose Payroll Settings. 
2. Click on the Form Printing link in the Preferences section. 
3. You can now choose the appropriate option between plain or perforated paper. Now, click on Okay. 
4. To print W2 using the QuickBooks Online Payroll, you can click on Taxes from the left side panel. Choose Payroll Tax. 
5. You can click on Annual Forms in the Forms field. 
6. Now, click the drop-down list. Select the name of an employee or choose All Employees. You can select the All Employees option if you wish to print W-2 for all of your employees. 
7. Now, click W-2, Copies B, C & 2 link. You will now move to the Printable Employee Copies: Form W-2 page. From this, you can now view and print the W2 form. 
8. You can finally choose a reasonable period by clicking on the drop-down list. 
9. Click on View to open the form in Adobe Reader. 
10. Finally, press CTRL+P or click on the Print icon from the toolbar. Choose Print to print the forms.

You can move to the following method if these measures are creating a problem for you in some way.

Method 2: With The Self Print Option

You can try this troubleshooting method if the above method fails to do the task intended. Go through the steps given below:

1. In the Payroll Tax Center, move to the Employees and then Payroll Center. 
2. Click on the File Forms tab. 
3. Click on View/Print Forms & W-2s. 
4. Now, enter your payroll PIN. 
5. Choose the W-2 tab. 
6. Choose all the employees you wish to choose. 
7. Click on the Open/Save Selected button. 
8. Now, choose your reason from the Print Instructions window. 
9. A message shall appear based on your reason. 
10. Now an Adobe Reader file will open containing your W-2 selections. 
11. Finally, choose File and Print to print your W-2 forms.

Conclusion

You’ve seen two methods in this article that can help you print W2 forms in QuickBooks. Follow all the measures given in this article correctly. You can choose any of the two methods to print your W-2 forms. Make sure to also go through the pre-requisites required for the process. Reading them can help you execute the actual process with ease. With this in mind, you can perform this process quickly and without any issues, errors, or problems.

You can reach out to the professional team of QuickBooks at (1-855-948-3646) if you require assistance or support in executing this or any of the QuickBooks processes.